Administrative Assistant 1 (AA1) - Yakima | Dual Language
State of WashingtonDescription
Our vision is to ensure that "Washington state's children and youth grow up safe and healthy - thriving physically, emotionally, and academically, nurtured by family and community."
Job Title: Administrative Assistant 1 (AA1)
Location: Yakima, WA – This position is Full-Time/Permanent/Flexible/Hybrid.
Closes: Monday, August 11th, 2025
Salary: $3,495 - $4,653 Monthly.
DUAL LANGUAGE REQUIREMENT: To be eligible for this position, you must pass a DCYF Spanish language certification test within your first 6 months of employment. There is an additional 5% assignment pay for dual language based on the successful completion of the Language Certification Test.Are you a skilled and organized individual? We are currently seeking an Administrative Assistant 1, to join our Child Care Licensing Division/Yakima Unit to join us in the mission of the Department of Children, Youth, and Families (DCYF) to protect children and strengthen families so they flourish. Apply today and become a part of our mission to provide quality child care in the community.
Click here to learn more about DCYF.
The Opportunity:
As an Administrative Assistant 1, you will provide a wide variety of complex secretarial duties for a unit of child care licensing staff, including the licensing supervisor. This includes independently planning, organizing, and prioritizing workloads, providing secretarial services and support to supervisors and staff, and maintaining filing systems, databases, tracking logs, and computer programs. You will also answer the main telephone, act as a receptionist, and exercise independent judgment in accomplishing assignments and resolving problems. Additionally, you may develop new work methods or modify current methods to include procedures, strategies or unusual problems.
This position supports an area that is composed of a significant population of clients that primarily speak a language other than English and may have limited English proficiency. In keeping with the mission of DCYF, this position will serve as a point of contact within the work unit/program area to provide dual language assistance to clients that have limited English proficiency. This position has an obligation to provide clients with oral and/or written interpreting and translation services, including interviewing, reviewing, documenting and obtaining statements from clients with limited English proficiency.Some of what you'll do:
- Schedule meetings, prioritize assigned correspondence, and type reports for licensors.
- Process all incoming applications for all Child Care Centers, School Age Programs, and Family Child Care Homes.
- Initiate and complete all cyclical work for Child Care Centers, School Age Programs, and Family Child Care Homes.
- Receive, record, process, and transmit licensing fees to State Office of Financial Management (OFM) for Family Child Care Homes, Child Care Centers, and School Age Programs.
- Complete the Provider File Action Requests and send to the Provider File Unit to request SSPS number, changes, or updates.
- Create and maintain licensing information for all licensed Family Child Care Homes, Child Care Centers, and School Age Programs in FamLink/WA Compass.
- Facilitate the archiving of licensing files as needed for the DCYF office.
- Clarify the licensing application process with child care centers and/or school-age directors, family home providers, community partners, and the general public.
Required Qualification(s):- One (1) year of increasingly responsible office experience requiring keyboarding or typing.
OR
- Equivalent education/experience totaling one (1) year of increasingly responsible office experience requiring keyboarding or typing.
In addition to those required qualifications, our ideal applicant will also have some or all the following:Demonstrated knowledge, skills, and ability to:- Effectively interact with a diverse customer base.
- Ability to work in a team environment.
- Effective personal, written and telephone communication skills.
- Ability to respond appropriately to hostile customers.
- Ability to operate phone systems.
- Ability to maintain confidentiality inside and outside of the workplace.
- Ability to apply appropriate WAC, RCW, and Administrative policies to program(s) served.
- Ability to communicate effectively with internal and external community resources.
- Strong organization skills.
- Ability to efficiently distribute and sort documents within standard time frames.
How do I apply?
In addition to completing the online application, applicants must attach the following documents to their profile to be considered for this position:- Cover Letter describing how you meet the specific qualifications for this position.
- Resume (current/updated) detailing experience and education.
Supplemental Information:
The Department of Children, Youth, and Families (DCYF) is committed to Washington’s children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway.
The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.
This recruitment may be used to fill multiple vacancies.
Ability to read, write and speak fluently in both English and Spanish for providing interpretation and translation to clients. The employee must be certified and proficient and be able to provide certification to perform duty. Certification must be obtained within 6 months of the appointmentThis position is included in the bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information, visit https://wfse.org/.
The incumbent must successfully complete formal training courses as required by law, policy, and regional requirements within one year of their appointment.
"Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214 or NGB Form 22, or other verification of military service. Please blackout (redact) the social security number before attaching any documents. For additional information on Veteran's Preference and guidance on how to determine if you are eligible, click here.“If you have any questions pertaining to this recruitment or if you would like to request an accommodation throughout the application/interview process, contact Veronica Jones (Talent Acquisition Specialist) at veronica.jones@dcyf.wa.gov. If you're experiencing technical difficulties creating, accessing, or completing your application, call NEOGOV toll-free at (855) 524-5627, or email support@neogov.com.
Persons needing accommodation in the application process or this announcement in an alternative format may call the Telecommunications Device for the Deaf (TDD) at (360) 664-1960.
2025-04735