Administrative Specialist 1, Confidential

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve.  We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court.   Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

SALARY:  The salary range for this position is $49,059.79 to $77,331.24 for Schedule A, and $49,059.79 to $73,464.67 for Schedule B.  For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.

The Judiciary offers a strong opportunity for growth.

The Criminal Practice Division within Trial Court Services at the Administrative Office of the Courts is seeking a highly organized and goal-oriented para-professional with strong analytical skills. Under the supervision of the Chief in Criminal Court Services, the successful candidate will be responsible for providing administrative support directly to the managers and staff of the Criminal Practice Division as well handling correspondence, answering user inquiries, compiling and analyzing statistical reports and distributing reports, policies and other materials to judges, court staff and external stakeholders. The candidate must demonstrate strong technical knowledge in the use of Microsoft Suite applications and be highly proficient in the latest technologies. The individual must be familiar with procedures, laws, court rules and directives to ensure compliance. The candidate must have the ability to work on multiple assignments, and practice effective time management and prioritization.

REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

Regular and predictable physical presence at the worksite is an essential function of this position.

• Adjust workflow in accordance with established timeframes
• Answer routine questions and explain criminal division policies and procedures
• Refer individuals to appropriate federal, state, county or local agencies
• Answer complaints in writing and maintain a database for tracking
• Compile, analyze and display data using Excel and PowerPoint and calculate statistical reports
• Develop, maintain and query information from database systems
• Type and compose correspondence for review
• Prepare and track confidential and sensitive materials
• Review correspondence, reports and forms for completeness, clarity and accuracy
• Route correspondence and customer inquiries to the appropriate staff or office
• Implement operating procedures or systems
• Review legal documents for completeness of format, grammar, or spelling
• Schedule dates and locations for meetings
• Provide quality customer service to court users and/or internal customers
• Maintain records and files, including but not limited to rosters for committees and Judiciary working groups that may include internal and external criminal justice stakeholders
• Participate in training or cross-training
• Perform other related work as required

• All applicants who possess a current typing proficiency certification issued by the New Jersey Civil Service Commission or the New Jersey Judiciary.
• Judiciary staff that have permanent status in a career service title requiring a keyboarding, typing or stenography test.
• Judiciary staff in unclassified titles requiring a keyboarding, typing or stenography test.