Administrative Support II

Inside the Role

The Executive Assistant provides high level, confidential support to four (4) Regional General Managers (RGM) of Sales at Daimler Truck North America (DTNA) (Vocational and On Highway. Two in United States and two in Canada). This position handles preparation and planning for internal and external meetings, arranges detailed travel plans, manages a complex schedule, composes, and prepares emails, and ensures appropriate preparation for each calendar item.

In addition, the Executive Assistant will participate in projects and run reports as needed. This is a great opportunity to support a highly competitive commercial team, interact with local and global leaders, Customers and make an impact. The position will also support, as needed our District Managers per RGM, The ideal candidate will have a desire to grow in the role, with a mindset toward continuous improvement.

Posting Information

We provide a scheduled posting end date to assist our candidates with their application planning. While this date reflects our latest plans, it is subject to change, and postings may be extended or removed earlier than expected.

We Take Care of Our Team

What You Drive at DTNA

• Perform specific Canadian administrative duties which can include sensitive documents related to the following areas customs, tax, legal, company vehicle, Ontario Motor Vehicle Industry Council, electronic New Vehicle Information Statement, and truck invoice adjustment.
• Support specific United States specific responsibilities for US based RGMs.
• Sales is a fast-paced environment that requires the ability to multitask and confidently navigate priorities and duties; the applicant should display a high degree of flexibility as the daily routines are subject to unforeseen changes and challenges.
• Proactively manage executive calendars.
• Arrange and coordinate meetings by identifying priority and content.
• In concert with District Managers, plan meetings and events, select event facilities, coordinate catering, and technical equipment as needed.
• Manage the brand merchandise inventory
• Assist with PowerPoint presentations for Dealer Visits or Upper Management, and other meetings as needed.
• Arrange domestic and international business travel, including air, hotel, and ground travel.
• Prepare and process expense reports, adhering to DTNA’s travel policy.
• Meet, greet, and interact with internal and external visitors and partners; provide hospitality and administrative support as needed.
• Stay knowledgeable of company’s top customers and maintain contact information for key client relationships and dealer roster.
• Effectively handle sensitive, confidential, and proprietary information. Establish and maintain confidential files and records, releasing documents and other information requiring the use of discretion as to the nature of extent of distribution.
• Review operating practices and implement improvements where necessary.
• Act as point of contact and help enforce DTNA’s record retention policy in the RGM Office.
• On-boarding and overall staff support. Maintain departmental distribution lists, department contact lists, and understand districts.
• File and retain digital documents, as necessary.
• Work with RGMs on departmental budgets.
• Submit invoices for payment; work with Controlling, vendors, and accounts payable to resolve billing issues.
• Prepare and process various documentation and reports, including non-disclosure agreements.
• Manage office and business needs for supplies, materials, and other resources.  Perform research for special assignments and prepare PowerPoint/Tableau or data analysis, and reports and recommendations.
• Foster Customer Experience and One Team, Best Team mindset within area of operation.

Knowledge You Should Bring

• Associate degree OR 2+ years of relevant experience in lieu of degree.
• Strong written and verbal communication skills.
• Ability to manage complex calendars
• Advanced proficiency in Microsoft Office Suite
• Experience with Travel Booking, Events, and Expense Management
• Experience working with highly confidential information and documents
• Must be able to work efficiently, courteously, and professionally within a team environment.
• An attached resume is

Typical Minimum Experience Preferred (Desired Skills/Experience)

• A solid knowledge of DTNA’s current office programs - Proficiency in Tableau and Adobe programs.

Where We Work

This position is open to applicants who can work in (or relocate to) the following location(s)-

Fort Mill, SC US, Portland, OR US. Relocation assistance is not available for this position.

Schedule Type:

Remote

At Daimler Truck North America, we recognize our world is changing faster than ever before. By listening to the needs of today, we’re building to solve with cutting-edge solutions in sustainability and future driving technology across electric, hydrogen and autonomous. These solutions, backed by years of innovative success and achievement, continue DTNA’s legacy as the undisputed industry leader. Our evolving brand portfolio is second to none, including Freightliner Trucks, Western Star, Demand Detroit, Thomas Built Buses, Freightliner Custom Chassis, and Financial Services. Together, we work as one team towards our envisioned future – building a cleaner, safer and more efficient tomorrow for all.

That is what we are working toward - for all who keep the world moving.

Additional Information

• This position is not open for Visa sponsorship or to existing Visa holders
• Applicants must be legally authorized to work permanently in the country the position is located in at the time of application
• Final candidate must successfully complete a criminal background check
• Final candidate may be required to successfully complete a pre-employment drug screen
• Contractors, professional services, or other contingent workers should confirm with their local agency if they are eligible to apply for FTE positions
• EEO - Disabled/Veterans

Daimler Truck North America is committed to workforce inclusion and providing an environment where equal employment opportunities are available to all applicants and employees without regard to race, color, sex (including pregnancy), religion, national origin, age, marital status, family relationship, disability, sexual orientation, gender identity and expression (including transgender and transitioning status), genetic information, or veteran status.

For an accommodation or special assistance with applying for a posted position, please contact our Human Resources department at 503-745-8982 or toll free 800-206-3369. For TTY/TDD enabled call 503-745-2137 or toll free 866-355-6935.